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Landscaping Quotation Template: Labour, Materials and Scope

September 20, 2026

A landscaping quotation should describe the finished work clearly enough for the customer to compare it with what they want. “Garden improvement” leaves room for disagreement about planting, waste removal, materials and ongoing maintenance.

Start with a site visit or a sufficiently detailed brief. Confirm the area, access, existing conditions and customer priorities before calculating the price. The example below illustrates how to present a small planting project; it is not a market-price guide.

Define the work before pricing it

  • Identify the property and the particular garden area.
  • Describe preparation, planting, edging or other included work.
  • List material specifications and quantities where practical.
  • Confirm who supplies water, access and any customer-selected materials.
  • State whether waste removal and follow-up maintenance are included.

Do not leave an important uncertainty hidden inside a fixed price. If a feature requires further inspection, explain the assumption or quote that part separately. Our guide to writing service quotations covers the overall document structure.

Landscaping quotation example

This illustrative quote is for preparing and planting a defined garden bed. All amounts are before any applicable tax, and quantities would need checking for the actual site.

ItemQuantity and basisAmount
Garden-bed preparation and planting12 labour hours × $35$420
Plants specified in the planting list20 plants × $12$240
Mulch supply2 cubic metres × $65$130
Delivery and agreed green-waste removalFixed charge$90
Base quotation total$880
Optional decorative edgingNot included in base total$160

If the customer selects edging, the combined pre-tax amount becomes $1,040. Keep the option outside the base total until accepted. A clear optional line is easier to understand than an unexplained price range.

Explain inclusions and exclusions

A useful scope note might say: “Prepare the marked front garden bed, supply and plant the 20 plants in the agreed list, spread the specified mulch and remove the green waste generated by this work. Tree removal, irrigation installation and future maintenance are excluded.”

Match the wording to the actual job. Avoid copying broad promises such as “all materials included” if some selections remain undecided. State how an unavailable plant or material will be substituted and obtain approval before changing a significant specification.

Account for site access and timing

A narrow access route, restricted delivery times or difficult material storage can change the work involved. Ask about these before issuing the quote. If weather affects the schedule, give a realistic proposed window and explain how changes will be communicated rather than guaranteeing an unsuitable date.

The quotation should also state its validity date, acceptance method and agreed payment stages. See quotation validity periods for how to make an expiry date clear. A validity date controls the offer period; it is not the same as the project completion date.

Handle additional work without surprises

If the client later asks for another bed or a different material, show the change, the price difference and any schedule effect in a revised quotation. Keep the original and revised versions so the customer can see what changed. Do not rely on a verbal conversation when the scope has materially increased.

Before adding a contingency or margin, understand your labour, materials and overhead costs. The guide to pricing services without undercharging explains why the selling price needs to cover more than the visible materials.

Frequently asked questions

Should I price landscaping by the hour or by the job?

Use the basis you have agreed. A fixed job price needs a defined scope; hourly work needs a rate, recording method and any agreed limit.

Should maintenance be included?

Only if specified. Initial installation and ongoing maintenance are different services and can be quoted separately.

Can the customer supply the plants?

Yes, if agreed. Clarify the quantity, specification, delivery timing and how missing or unsuitable materials will affect the work.

Use the quotation generator to present your checked scope and prices in a professional PDF.

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